Definitions

Definitions of original Inventory & Condition Report descriptions

As new

Entry has the appearance of a newly purchased item, either remains in original packaging or it is clearly obvious. E.g. carpets do not get laid in their original packaging but it will be obvious they are brand new.

Good condition

Entry has very minor or slight signs of wear, lightly worn appearance making it clear the item is not brand new. There is no obvious damage, defect or cosmetic blemish of note.

Average condition

Entry has signs of general wear and typical ageing, carpets may have fraying to edges, minor faint spot marks in footfall areas, minor shading and discolouration in places E.g. still perfectly acceptable and functional.

Below average condition

Entry has extensively worn appearance, with obvious and excessive tears/scuff marks/chips, staining or scratches to surfaces of furniture, carpets, bedding and equipment. Still functional, however will likely create unhappy tenants who may disagree on functionality based on personal expectations.

Poor condition

Entry is clearly broken as they may be in pieces, have parts missing or collapsed. Large tears, large burn marks, large holes in furniture surfaces, unstable furniture due to missing fixings etc. Carpets, bedding and equipment with the above damage covering large areas of their surfaces. Likely not functional or fit-for-purpose, replacement requests from tenants would be warranted.

Definitions of Inventory & Condition Report comparisons

Dust/cob webs

Generally when referring to ceilings, high-levels of walls or light fittings. Nothing more than high-level dusting should be required to resolve the issue.

Light debris

Generally when referring to carpets and floor coverings, this may mean tiny amounts of leaves E.g. that have blown over the threshold, or lint or cotton fibres on carpets. Another example could be a small collection of crumbs in kitchen cupboards or under salad trays in fridges etc. Nothing more than a vacuum of carpets, sweep of hard floors, or dustpan and brush should be required to resolve the issue.

Heavy debris

Generally when referring to carpets and floor coverings, this may mean substantial amounts of leaves E.g. that have blown over the threshold, dried or crumbled mud that has been walked-in, copious amounts of lint or cotton fibres across carpets, carpet remnants and off-cuts from newly fitted carpets, heavy brick dust or broken plaster following refurbishment works.

Stained

Generally when referring to carpets, beds, mattresses and linen. Marked or discoloured in some way from its original appearance and it is clear it would be difficult to remove. If vacuuming or wiping with a damp cloth would not remove from a carpet, or a washing machine would not remove from fabrics.

Soiled

Generally when referring to beds, mattresses, linen and curtains. Excessively stained and marked or discoloured to such an extent that it would be unreasonable to think a replacement item was not required immediately. Likely not-functional or fit-for-purpose, replacement requests from tenants would be warranted.

Clean

Generally has the appearance of being clear of dust, litter, debris, lint, hairs, dust or cob webs. No action of any sort is required to rectify.

No additional comments/ observations

This means there are no significant changes or issues to an entry, by comparison to the original Inventory & Building Condition Report.

As per Inventory Report or ‘fair wear and tear’

This means, although there are damages or issues to an entry, by comparison to the original Inventory & Building Condition Report; they are of a similar nature or they are deemed to be fair wear and tear.

As itemised under ‘Detailed Comments’

This means that damages or issues are present to an entry and by comparison to the original Inventory & Building Condition; they are not deemed to be fair wear and tear and as such, issues are apportioned to the outgoing tenants.

The above comments beside an entry (E.g. ceiling, walls, carpet etc) will be followed by an in-depth description of why this has been recorded and a comparison provided to the original Inventory & Building Condition Report. We then use our ‘Common Costs Guidance’ database to provide a compensatory, replacement or cleaning cost beside each issue, giving the reader a sub-total for each room and a total compensatory amount for the whole property.

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